Project Execution

Project Execution Documents

Project Execution Documents and Templates

The Project Executing Process Group is where the actual implementation work takes place to complete the work. Work is completed when the project meets the stated project objectives and scope defined in the Project Scope Statement. By this point, the planning has completed (or at least a significant portion of it has completed) so that there is a first set of baseline requirements and planning documents to begin project implementation.

The Executing Process Group consists of the processes that assist with this purpose. It involves executing the project according to the project plan. Coordination of the 9 knowledge areas during project execution is critical to the overall success of the project.

Some of the activities that take place during project execution include:

Expect that everything will not go as planned during project execution. There will be normal variances that pop up through the course of project execution, which might require updates in planning documents, requirements, risk registers, quality assurance procedures, communications strategies and other knowledge areas.

Also expect that the majority of the budget will be expended during the project execution phase of the project. According to the International Council on Systems Engineering, 70 percent of the project life cycle cost takes place during project executing.

According to PMBOK, the Project Executing Process Group includes the following project management processes:

Direct and Manage Project Execution

This process is responsible for directing and managing the  the technical and organizational interfaces and assets to execute the project work. As guidance, PMBOK provides the following inputs and outputs for this process:

Key process outputs inlcude:

Perform Quality Assurance

This process is responsible for ensuring that planned, systematic quality activities are in place to deliver a quality product that meets the client’s standards and requirements.

  • Key process outputs include:
  • Requested changes (multiple versions of a Change Request Form Template are available from Microsoft)
  • Recommended corrective actions
  • Updates to organizational process assets
  • Updates to the Project Management Plan

Acquire Project Team

Obviously, a project team is needed.  This process is necessary to ensure that the resources are available and allocated to complete the project.  This might seem simple enough, but can become quite complicated when you are working in a matrixed project team with resources that might not be fully dedicated to the project.  Aligning resources to the schedule of work can be a challenging job.

Key process outputs include:

  • Project staff assignments
  • Resource availability
  • Updates to the Staffing Management Plan

Develop Project Team

The project team needs to be developed in terms of competencies and team dynamics.  Ultimately this serves to improve team dynamics and provide a better product over time.  Keep in mind that the resources on the team might be at various levels of project management maturity and subject matter expertise.  Having a plan to invest in the resources, especially for long term projects, will pay dividends in the long run.

Key process outputs include:

  • Team performance assessment

Information Distribution

Information distirubtion is important to project communications.  To make sure everyone is on the same page, and to alleviate stakeholder and team concerns, open communication is critical.  This process help by making information available to all stakeholders in a timely manner.

Key process outputs include:

Request Reseller Responses

This process is responsible for obtaining bids and quotes from sellers and service providers for goods and services required to complete the project.

Key process outputs include:

  • Qualified sellers list
  • Procurement document package
  • Proposals

Select Sellers

This process is necessary for reviewing the offers returned from sellers and service providers, and negotiating contracts with the sellers.

Key process outputs include:

  • Selected sellers
  • Contracts
  • Contract Management Plan
  • Resource Availability
  • Updates to the Procurement Management Plan
  • Requested changes (multiple versions of a Change Request Form Template are available from Microsoft)